Terms of participation

Terms of participation for the Artists Yearbook (Jaarboek Kunstenaars)

1. General.
a. The Jaarboek Kunstenaars (hereinafter: the “Yearbook”) offers visual artists the opportunity to present themselves to a broad audience in a comprehensive publication with a high print run.
b. Artists may present themselves in the Yearbook with one (1), two (2), three (3), or four (4) pages.
c. The compilation and publication of the Yearbook are the responsibility of Stichting Kunstweek (hereinafter: the “Publisher”).
d. The 2027 edition of the Yearbook will be published on 14 November 2026.
e. Visual artists who wish to present themselves in the Yearbook fully and unconditionally accept these Terms of Participation.

2. Application for participation.
a. Artists may apply for a presentation in the Yearbook by submitting a fully completed application form.
b. Applications must be submitted via the official Yearbook website: www.jaarboekkunstenaars.nl
c. The deadline for submitting an application for presentation is 31 July 2026.
d. Each application will be reviewed by a selection committee. The assessment is primarily based on the answers provided in the application form. In addition, the artist’s work will be evaluated through the artist’s website. The review will result in either acceptance or rejection of the application.
e. Within ten (10) business days after submission of the application, the applicant will be notified by email of the acceptance or rejection.
f. The Publisher reserves the right to refuse an application for presentation without stating reasons.
g. An artist whose application is rejected is not liable for any participation fees. Any participation fee already paid will be fully refunded to the artist in the event of rejection.

3. Cancellation of participation.
a. Cancellation of participation must be submitted by email or by post. The organization will confirm the cancellation within a few working days.
b. Cancellation within five (5) business days after the application is free of charge.
c. Cancellation after five (5) business days, up to and including 31 July 2026, is possible subject to payment of 40% of the participation fee corresponding to the selected presentation option. 
d. Cancellation between 31 July and 15 August 2026 is possible subject to payment of 80% of the participation fee corresponding to the selected presentation option.
e. In the event of cancellation after 15 August 2026, the full participation fee is due.

4. The presentation.
a. In order to safeguard the quality of the presentations, and thereby the overall quality of the Yearbook, submitted photographs must meet established quality standards. These standards relate both to technical image specifications (see 4h) and to artistic quality, as assessed by a review committee.
b. To ensure a harmonious and consistent design, the layout of the Yearbook is determined and supervised by the Publisher’s designers.
c. A one (1) page presentation consists of one (1) image (one artwork) including relevant information about the work. In addition, either the artist’s website or email address (not both) will be listed.
d. A two (2) page presentation consists of two (2) images (two artworks) including relevant information about the works, plus an optional biographical text of up to fifty (50) words. The artist’s website or email address will be listed.
e. A three (3) page presentation consists of three (3) images (three artworks) including relevant information about the works, plus an optional biographical text of up to fifty (50) words. The artist’s website or email address will be listed.
f. A four (4) page presentation consists of four (4) images (four artworks) including relevant information about the works, plus either one (1) text of up to one hundred (100) words or two (2) texts of up to fifty (50) words each. The artist’s website or email address will be listed.
g. The deadline for submission of the photograph(s) for the Yearbook is 5 August 2026.
h. Photographs must be submitted digitally at a minimum resolution of 300 dpi in JPEG, GIF, or TIFF format, in accordance with the technical specifications provided by the Publisher.
i. Prior to printing, colours will be converted to CMYK. This conversion may result in slight colour variations.
j. The Publisher shall ensure consistent and harmonious formatting of all presentations.
k. After formatting and prior to printing, each presentation will be submitted to the artist for approval.
l. The Publisher determines the placement of all presentations within the Yearbook.
m. The text will be prepared in Dutch and in the third person (impersonal form). For example:
“Hanny Hendrikse turned to painting still lifes shortly after completing her studies. Her great example is Henk Helmantel.”
First-person formulations (e.g., “I turned to painting…”) will not be used.
n. Artists must provide the text for their presentation in either English or Dutch. If the text is submitted in English, it will be translated into Dutch by the Publisher. The editorial team reserves the right to edit or adapt the text where deemed necessary. The final text and photographs will be submitted to the artist for approval prior to printing.
o. Timely submission of photograph(s) and text (see Articles 4g and 4f) is required in view of the fixed publication date of the Yearbook. Failure to deliver materials on time results in forfeiture of the right to participate, without release from the obligation to pay the participation fee.
p. If more photographs are submitted than correspond with the selected presentation format, the designer will select the image(s) to be included.
q. Submitted photographs must be royalty-free and may be published without payment of fees and/or mandatory credit to the photographer.
r. By submitting photograph(s), the artist grants permission for the images to be used without compensation for promotional purposes relating to the Yearbook, including but not limited to the Yearbook website and promotional materials.
s. For promotional purposes, the Publisher may mention the names of participating artists in any manner and through any channels it deems appropriate, including on the Yearbook website and in printed materials. Such mentions are free of charge for the artist.

5. The Yearbook.
a. The 2027 edition of the Yearbook will be published on 14 November 2026.
b. The primary purpose of the Yearbook is to provide artists with the opportunity to present themselves to a broad audience. Owing in part to its reference function, the Yearbook is intended to be consulted and viewed not only by its owner, but also by other readers.
c. The Yearbook includes an index at the front of the publication in which all participating artists are listed alphabetically, with a reference to the page number(s) of their presentation.

6. Costs.
a. Artists pay a participation fee for their presentation in the Yearbook, which includes the publication of their details and one (1) to four (4) full-colour images of their work.

b. The applicable participation fees for the various presentation options are stated in the official application form available via the Yearbook website. The fees listed in the English application form are shown inclusive of VAT.
c. Members of the Nationale Associatie voor Beeldend Kunstenaars (NABK) may be entitled to a discount on the participation fee, depending on their type of membership. Applicable discounts are communicated through the NABK.
d. Each presentation format includes complimentary copies of the Yearbook. The number of copies included per format is specified in the application form.
e. Immediately after submitting the application, the artist will receive a payment request for the amount due. If the selection committee decides not to accept the application, any amount paid will be refunded within ten (10) working days. After receipt of payment, the artist will receive an invoice by email.
f. Participation fees are in principle payable immediately upon registration. If payment is not made at that time, the amount due must be paid within thirty (30) days after registration. In the event of late or non-payment, the Publisher reserves the right to engage a third party to collect the outstanding amount.
g. The participation fee includes the layout and design of the selected presentation page(s).
h. All costs relating to the compilation, printing, and distribution of the Yearbook are borne by the Publisher.
i. All costs relating to the sale and promotion of the Yearbook are borne by the Publisher.

7. Other provisions.
a. The provisions articulated in these terms of participation, may be modified by the publisher without further notice.
b. Agreements made before adjustment of the terms of participation, remain in force with the conditions applicable to adjustment of the terms of participation.
c. In unforeseen cases, reasonable judgment and action will be taken by the publisher.
d. In cases of disagreement on the interpretation of what is set forth in these terms and conditions, the judgment of the publisher will be decisive.
e. These participation conditions are governed by Dutch law.