Terms of participation for the Artists Yearbook (Jaarboek Kunstenaars)

1. General.
1a. The Jaarboek Kunstenaars 2025 (hereafter: Yearbook) offers visual artists the opportunity to present themselves to a large audience in a comprehensive book with a high print run. 
1b. Artists can present themselves in the Yearbook with 1, 2, 3 or 4 pages.
1c. The compilation and publication of the Yearbook is the responsibility of Stichting Kunstweek (Artweek Foundation) (hereafter: publisher). 
1d. The 2025 edition of the Yearbook will be published at November 16, 2024.
1e. Visual artists who wish to present themselves in the Yearbook fully and unconditionally accept these terms of participation.

2. Application for participation.
2a. Artists apply for a presentation in the Yearbook by submitting the fully completed application form.
2b. Application is possible through the Yearbook website at www.jaarboekkunstenaars.nl.
2c. The application deadline for a presentation is July 31, 2024.
2d. A selection committee reviews each application primarily based on the answers given to the questions posed by the application form. In addition, the work is reviewed via the artist’s website. The review results in acceptance or rejection of the application.
2e. Within ten business days of application, the artist who applied will receive email notification of acceptance or rejection.
2f. The publisher may refuse an application for a presentation without giving reasons.
2g. An artist who has applied and is rejected is not liable for any fees. Already paid participation fees will be fully refunded to artist upon rejection.

3. Cancelling participation.

3a. Cancellation for participation must be done by email or regular mail. Unsubscription will always be confirmed by the organization within a few working days.

3b. Cancellation within 5 businessdays after application is without costs.
3c. Cancellation after 5 businessdays, until July 31st, 2024 is possible against 40% of the participationcosts, associated with the chosen presentation. 
3d. In the period July 31 to August 15, 2024, cancellation is possible at 80% of the cost associated with the presentation. 
3e. Cancellation after August 15, 2024, the full costs are due. 

4. The presentation.
4a. In order to monitor the quality of the presentations and thus to a large extent the quality of the Yearbook, the photographs must meet quality requirements that are determined, on the one hand, in terms of pictorial qualities (see 4f) and, on the other hand, in a qualitative/ artistic sense by a review committee. 
4b. To achieve a harmonious layout, the layout of the Yearbook is determined and monitored by the designers.
4c. Each presentation in the Yearbook on 1 page consists of 1 image (is 1 artwork) plus any information about the work. In addition, the website or email address (not both) of the artist is listed. 
4d. Each presentation in the Yearbook on 2 pages consists of 2 images (is 2 works of art) plus any information about the work + any biographical text of up to 50 words. In addition, the artist’s website or email address will be listed. 
4e. Each presentation in the Yearbook on 3 pages consists of 3 images (is 3 works of art) plus any information about the work + possibly a biographical text of up to 50 words. In addition, the artist’s website or email address will be listed. 
4f. Each presentation in the Yearbook on 4 pages consists of 4 images (is 4 works of art) plus any information about the work + 1x text of 100 words or 2x text of up to 50 words. In addition, the artist’s website or email address will be listed. 
4g. The deadline for submission of the photo or photos for the Yearbook is Aug. 1, 2024.
4h. The photo or photos for the presentation must be emailed with (specifications) 300 dpi in jpeg, gif or tif. 
4i. Colors are converted to CMYK before printing which may cause some color difference.
4j. The publisher shall ensure harmonious formatting of all presentations.
4k. All presentations are submitted to the artists for review after formatting, prior to printing.
4l. The publisher determines where in the Yearbook presentations will be placed. 
4m. The text block is prepared in the impersonal form in Dutch. Example: “Hanny Hendrikse turned to painting still lifes shortly after completing her studies. Her great example is Henk Helmantel.” Not: I turned to painting still lifes shortly after completing my studies. My great example is …”.
4n. Artists provide their own text desired for their presentation in English or Dutch. The publisher translates the text into Dutch if sent in English. If the editors find it desirable, the text is adapted. Text and photographs are submitted to the artists for printing. 
4o. Timely delivery of photo(s) and text (see 4e.) is necessary in connection with the fixed publication date of the Yearbook. Late delivery voids the right to participate and costs remain due. 
4p. If more photos are mailed than can be placed in the presentation, the formatter will choose one of the photos sent. 
4q. Photos must be royalty-free and able to be posted without charge and/or mention of the photographer.
4r. By submitting one or more photos, permission is granted to use the photo or photos without compensation also for other (publicity) purposes for the benefit of the Yearbook, such as on the Yearbook website and in Yearbook flyers.
4s. For the benefit of the Yearbook, the publisher may mention the names of artists with a presentation in the Yearbook, in the manner and places it wishes. This includes listing on the Yearbook website and in leaflets. These mentions are free of charge for the artists.

5. The Yearbook.
5a. The Yearbook is published on Saturday, November 16, 2024.
5b. The Yearbook is primarily intended to give artists an opportunity to present themselves to a wide audience. Due in part to its reference function, the Yearbook is expected to be consulted and viewed by its owner and in addition by fellow readers.
5c. The book includes an index in the front where each artist is listed alphabetically with a reference to the page(s) containing his or her presentation.

6. Costs.
6a. Artists are charged a fee for their presentation in the Yearbook with inclusion of their details and 1 to 4 full-color photographs of their work. 
6b. The fee is for a 1-page presentation with 1 image, €313 excluding VAT; for a 2-page presentation with 2 images, €467 excluding VAT; for a 3-page presentation with 3 images, €584 excluding VAT and for a 4-page presentation with 4 images, €745 excluding VAT. On the English application form the prices are communicated including VAT.
6c. Members of the Dutch ‘Nationale Associatie voor Beeldend Kunstenaars (NABK)’ depending on the type of membership they have there, receive discounts on the contribution to the cost, regardless of whether a presentation with 1 or 2 or 3 or 4 pages is chosen. Discounts will be communicated through the NABK.
6d. Members of the Dutch NABK-pro are getting one page, worth € 313,- for free. 
6e. A 1-page presentation includes 1 Yearbook; a 2-page presentation includes 5 Yearbooks; a 3-page presentation includes 10 Yearbooks; a 4-page presentation includes 15 Yearbooks.
6f. Immediately after application, the artist will receive a payment request for the amount due. If the balloting committee decides not to accept the application, the amount paid will be refunded within 10 working days. The artist will receive an invoice by email after payment.
6f. Immediately after application, the artist will receive a payment request for the amount due. If the balloting committee decides not to accept the application, the amount paid will be refunded within 10 working days. The artist will receive an invoice by email after payment.
6g. Participation is generally paid immediately upon registration. If this is not done, the costs must be paid within thirty days after registration. In case of non-timely payment, the organization is entitled to outsource the collection of the costs to the artist.
6h. Until six weeks before publication of the Yearbook, artists who present themselves in the Yearbook can purchase additional books with a large pre-subscription discount.
6i. The participation costs includes the layout of the page or pages.
6j. All costs for compilation, printing and distribution of the Yearbook are covered by the publisher.
6k. All costs of selling and promoting the Yearbook are covered by the publisher.

7. Other provisions.
7a. The provisions articulated in these terms of participation, may be modified by the publisher without further notice.
7b. Agreements made before adjustment of the terms of participation, remain in force with the conditions applicable to adjustment of the terms of participation.
7c. In unforeseen cases, reasonable judgment and action will be taken by the publisher.
7d. In cases of disagreement on the interpretation of what is set forth in these terms and conditions, the judgment of the publisher will be decisive.
7e. These participation conditions are governed by Dutch law.